Contract: Management Assistant / Australia

Woodside in Perth CBD are currently seeking a Management Assistant to join them for an initial 12 months.

This role provides administrative and technical assistance to the Vice President, Project Managers and other Leaders in a heavily projects-based team.

Duties and Responsibilities include, but are not limited to:

• Coordination of incoming & outgoing approvals aligning with policy
• Coordination of lead team meetings and planning and strategy workshops
• Formatting of documents, presentations
• Credit card reconciliation, monthly expenses reconciling and ensuring correct WBS/Cost Codes are being used
• Communicate & meet regularly with admins within the Project
• Creation of meetings, forums, training requirements for wider team
• Schedule all Mid and EOY performance discussions with direct reports and ensure they have completed their assessments by due dates
• Schedule and coordinate travel itineraries
• Calendar management
• Maintain travel register
• Time writing for the VP
• Focal point for processes i.e. IT equipment, office moves, ergonomic assessments.

Skills and Experience required:

• Advanced communication skills
• Advanced organisation/time management skills
• Ability to adapt to a changing environment
• Demonstrated leadership and coaching skills, with the ability to influence others
• Minimum 4-6 years administrative support within a large organisation, oil and gas preferred
• Advanced skills in Microsoft Office (Outlook, Work, PowerPoint), Intermediate skill in Excel
• SAP, DRIMS2, DCP, SharePoint, WIRCS and JIRA experience preferred