Administration Co-Ordinator / Aberdeen

The client is currently recruiting for the position of Administration Co-Ordinator, based in Aberdeen.

Responsibilities:
* Provide and efficient and confidential secretarial service to the Director, Management and teams.
* Co-ordinate weekly report compilation, regular meetings and compile presentation slides/ meeting packs as appropriate.
* Input daily / monthly figures into required reports as directed.
* Update and maintain W drive, records, reports and databases as appropriate for the relevant department / asset.
* Raise financial documentation (requisitions) using SAP system, including stationery supplies/ business cards and offshore protective clothing, as required.
* Organise meetings, including booking of conference rooms or telephone conference facilities, IT equipment and co-ordinating catering requirements internally and externally.
* Organise / manage diaries using initiative and knowledge of responsibilities/ workload to prioritise, ensuring that essential commitments are met by an appropriate manager if Director is unavailable and organising travel programme allowing for complete flexibility.
* Manage correspondence, ensuring that all incoming mail is dealt with appropriately: distributing/ circulating as appropriate; highlighting where urgent action /response is required and where appropriate requesting and ensuring managers take relevant action
* Process expenses claims, mission orders, training and IT requirement forms in an accurate and timely manner.
* Make travel and hotel arrangements using the CWT online booking system, as appropriate
* Run time writing reports to assist with any outstanding timesheets to be processed/ approved on Company timesheet system (SAP), providing training and support to staff / contract personnel on timesheet completion.
* Assist in all other relevant secretarial duties as required

Experience & Qualifications:
* Ideally, recognised qualification in administration, secretarial or other business-related discipline
* Should ideally possess some administration experience, preferably within the oil and gas industry or a similar environment.
* Good written and oral communication, interpersonal skills are required along with a good common-sense approach.
* Excellent prioritisation, time management and organisational skills.
* Good attention to detail and numerical accuracy essential.
* Ability to work to short deadlines and using own initiative.
* High standard of keyboard / typing skills is essential and should be proficient in most standard office computer applications i.e., word processing, spreadsheets, graphics packages

Contract position