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HR Coordinator / Aberdeenshire

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Added:2022-07-22
Location: Aberdeenshire
Salary:
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The client is currently recruiting for the position of HR Coordinator, based in Aberdeenshire.

Responsibilities:
* Assist with the recruitment and selection process, duties include but are not limited to; coordinating authority to recruit forms; preparation of job adverts; arranging and partaking in interviews.
* Update job descriptions and ensure they are signed and issued
* Ensure all aspects of HR administration are carried out following best practise in a timely manner including issue of contracts of employment; new start packs; contract amendments; changes to personal details; paperwork for probation reviews; termination paperwork
* Co-ordinate and present staff HR inductions
* Provide minutes and paperwork for any employment relation issues including but not limited to discipline and grievance and performance management issues
* In conjunction with the HR Manager, provide support during performance management meetings
* Responsible for any probationary and performance review administration escalating any issues to the HR Manager
* Assist the HR Manager in overseeing the Apprentices within the business ensuring their apprenticeship is streamlined and they are progressing to meet the business standards.
* Administer the Graduate rotations
* Responsible for booking any further education courses requested
* Update the company competency matrix
* Run training reports monthly to assess training needs and liaise with managers to ensure mandatory training is booked
* Co-ordinate external training bookings and ensure certificates are received and uploaded in C-SAM with expiry dates accurately
* Co-ordinate Monthly Mingle meetings and schedules
* Ensure any changes relating to employee's details and terms and conditions are provided to Payroll in a timely manner
* Support and participate in all ongoing HR projects providing administration support
* Manage the exit termination process including, where appropriate, arranging and undertaking exit interviews; processing employee as a leave in C-Sam and produce references for ex-employee
* Become the superuser for the HR Information System (C-Sam), and ensure all maintenance and information is updated and be responsible for report generation and distribution
* Seek out opportunities for improvement in department procedures and ways of working
* Policy Updates
* Assist the HR Manager with the update of policies, procedures and forms in line with company standard

* Coordinate all employee benefits including provision of information for renewals
* Manage all absence administration including entering details into C-Sam and organising any Occupation Health appointments

* Ensure that departmental annual leave records are kept up to date
* Ensure that all employee files are kept up-to-date and are in line with legislation and company policies
* Actively work towards creating and maintaining a positive relationship between the HR Department and all other areas of the business.
* Support meetings as requested and document minutes accordingly.
* Maintain the HR Mailbox, respond as necessary ensuring the emails in forward to the correct team member.
* Create both new electronic and paper employee files and maintaining HR drives and chase up any outstating paperwork
* Keep online HR Notice boards up-to date
* Maintaining and issuing the organisation chart on a quarterly basis

Experience & Qualifications:
* HR administration experience in Oil and Gas Industry or similar is desirable
* Excellent communication skills, both oral and written
* Ensuring a high level of confidentiality always
* Ability to plan, prioritise and multi-task is required.
* Excellent consultation, interpersonal and reporting skills at all levels
* Self-motivated and able to work under pressure
* Pro-active approach
* Effective team player, ability to coach, mentor and engage employees
* IT literate with intermediate skills in Microsoft Office package.

Permanent position


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