Receptionist/Administrator / Aberdeen

The client is currently recruiting for the position of Receptionist/Administrator, based in Aberdeen.

Responsibilities:
* Greeting visitors and processing visitor information at Reception Desk
* Taking and directing incoming telephone calls
* Assists with diary coordination and management on behalf of Asset Managers in liaison with VP Floating Production Secretary
* Makes/assists in travel arrangements, expenses in liaison with VP Floating Production Secretary
* Coordinates and organises activities for the office, including Aberdeen Social Committee activities. Help to organise company events/festivities in close coordination with VP Floating Production Secretary
* Coordination of Marketing Material, Exhibits with Line Manager
* Maintain and update Clever Displays, 2 screens with local content for Aberdeen office, in close coordination with Line Manager
* Maintain and update local content on Bluenet, our internal communication platform, such as Facefacts, events, local news in close coordination with Line Manager
* Administrative tasks associated with new staff and temporary personnel
* Provides general administration support depending on priorities and workload, including but not limited to out-going correspondence, emergency response rotas, meeting minutes and spreadsheets.
* Meeting room & VC management and coordination where required.
* Manages and progresses all documents that require Management authorisation or approval.
* Assists with key document manual and electronic filing and liaison with Document Control
* Opens, reviews and prioritises incoming paper mail and electronic mail/messages
* Photocopies documentation as required
* Maintains stationary supplies, company files and library
* Focal point for facilities visits (e.g. utilities, air conditioning, IT and security) and escalates matters arising from facilities to the right department.
* Carries out all activities and correspondence in a confidential manner.

Experience & Qualifications:
* Previous experience in a similar position.
* Experience in word processing, spreadsheet and database applications.
* Experience in manual and electronic filing systems.
* High standard of interpersonal and organising skills.
* Integrity
* Listening skills
* Adaptability
* Attention to detail

Contract position