Receptionist (Part-Time Job Share) / Aberdeen

We are seeking two Receptionists for a job share (Morning and Afternoon) for our Aberdeen City Centre based client. This will be a 12-month contract role commencing asap.

Hours either 0800 - 13.00 or 12.30 - 17.30 Monday - Friday. Location - City Centre (no free parking available)

Candidates should ideally have previous office administration experience.

Responsibilities:
* Duties will include meeting and greeting candidates as they arrive, arranging catering for meetings, booking taxi's, dealing with queries.
* Greet clients and guests
* Answer, screen, and forward incoming phone calls
* Provide basic and accurate information in-person and via phone/email
* Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
* Ensure reception area is tidy and presentable, with all necessary stationery and material (I.e. pens, forms and brochures)
* Look after meeting room suite, including ensure all rooms are set up ready for meetings.
* Arrange catering for meetings, including making and setting up coffee/teas etc. ordering in lunches and setting lunches up for a specific meeting room at the appropriate time
* Receive, sort, and distribute daily mail/deliveries
* Arrange Courier collections as required
* Order taxis
* Order stationery
* Order PPE and control PPE stock
* Purchase of Fruit and Milk for the office
* Assist with onboarding staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new start, escalating/chasing requests if required)
* Deal with new supplier requests
* Organise staff collections /cards
* Arrange travel and accommodation via the corporate travel company
* Update CVs to company format
* Assist with new start inductions
* Support with the clearing out and archiving of old paperwork to help office move to agile status

Experience & Qualifications:
* Administrative qualification beneficial but not required
* First Aid certification beneficial but not required
* Excellent organizational skills
* Previous administrative/receptionist experience is beneficial
* Excellent communication skills

Contract position