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HR Business Co-ordinator / Aberdeen

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Added:2022-09-06
Location: Aberdeen
Salary:
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The client is currently recruiting for the position of HR Business Co-ordinator, based in Aberdeen.

Responsibilities:
* Maintain SAP/HR4U employee records: inputting and updating information, ensuring accuracy and attention to detail.
* Ensure payroll instructions for company's payroll are approved in line with company policy and are submitted in line with relevant payroll deadlines.
* Prepare all employee related communications in line with agreed templates
* Ensure pre-employment and offer processing is completed effectively for both company's employees and companies returning expats
* Respond to employees and managers on general HR questions including policy queries and various e-timesheet systems queries, signposting them to information available on WAT as appropriate.
* Support the continuous improvement of HR information on WAT to enable employees and managers to access information easily.
* Support the induction process for new employees, ensuring induction packs provide appropriate information.
* Carry out research into policies, procedures, and legislation
* Inform benefit providers Denplan and PPP of changes to employee memberships monthly
* Provide administrative support during Employee Relations cases i.e., taking minutes, drafting letters, writing reports.
* Booking of all medicals, including WorkFit's for UK and Group employees, as required.
* Raise any financial commitment paperwork as required
* Provide support during the salary reviews process.
* Complying with data protection requirements in accordance with UK legislation.
* Coordinate the annual immigration audits for company and Group employees.
* Process employee entitlements in line with the secondee and relocate policies.
* Provide non-standard reports from SAP as and when requested.
* Maintain filing on an ongoing basis throughout the year culminating in year-end archiving
* Ensure reporting/statistics are kept updated, for example absence reporting etc. Also support with the completion of SoGre@t reporting and progress reports on an adhoc basis, for example job descriptions, AIR progress reports etc.
* Support with accurate and timely org charts being published/available
* Conduct arrival inductions for company's returning expats and ensure smooth transition the company for Group Impatriates and coordinate all paperwork/systems for transition to Aberdeen. This includes inbound immigration assistance, supporting obtaining a UK National Insurance number as well as support for opening a UK bank account, schooling, housing etc.
* Provide continued support to the Group Inpatriate population during their assignment regarding general queries
* Support the job evaluation process, ensuring systems are correct and job description process is followed
* Ensuring documentation and filing of job descriptions, evaluations, training, career interviews and assessments, etc.
* Assisting the talent developers with job posting, organizing interviews, follow through appointments and arranging feedback to candidates
* Assisting employees with regards to queries on job posting etc.
* Assist with recruitment, including setting up assessment centres and managing travel and accommodation for external candidates. Also ensuring reimbursement of expenses for external
* Supporting with any mail merges etc.

Experience & Qualifications:
* CIPD qualified or working towards
* Experience of working in a busy HR team
* Experience of working to challenging deadlines
* Able to build good working relationships with people and customer focused
* Good communication skills both written and verbal
* Good understanding of Company and Group HR policies & procedures
* Strong delivery and continuous improvement focus
* Knowledge of the Asset and the business
* Ability to manage multiple projects


Contract position


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