Receptionist / Woking

Receptionist (Woking)

The Engineering client based in Woking is seeking a receptionist for an initial period of 6 months with the potential to extend.

Responsibilities:
* Greet clients and guests, including organising visitor parking as required
* Answer, screen, and forward incoming phone calls
* Provide basic and accurate information in-person and via phone/email
* Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, liaise with landlord reception team)
* Ensure reception area is tidy and presentable, with all necessary stationery and material (i.e. pens, forms and brochures)
* Look after meeting room suite, including ensure all rooms are set up ready for meetings
* Arrange catering for meetings, including making and setting up coffee/teas etc., ordering in and setting up lunches
* Receive, sort, and distribute daily mail/deliveries
* Arrange courier collections as required
* Order taxis and keep log of bookings
* Order stationery and issue stationary to staff
* Order PPE and control PPE stock
* Order catering sundries for the office including tea, coffee, sugar, milk, fruit etc
* Assist with onboarding staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new start, escalating/chasing requests if required)
* Deal with new supplier requests
* Organise staff collections /cards
* Ordering, arranging lunches and drinks to meetings as needed
* Arrange travel and accommodation via the corporate travel company
* Update CVs to company format
* Assist with new start inductions
* Support with the clearing out and archiving of old paperwork to help office maintain agile and clear desk status
* Maintain log of staff parking allocations

Contract position