Logistics Coordinator / USA

JOB PURPOSE

The Logistics Coordinator role is the main focal point for all logistical functions, including domestic trucking and international shipping, along with a supporting role for all Supply Chain Functions.

KEY ACTIVITIES

• Process all Logistics activities as directed by management, but coordinated by the team, ensuring work is carried out in a timely & cost efficient manner, including speeded responses to any invoicing queries.
• Import/Export coordination, processing and tracking for all orders, expedite vendors as/when required.
• Bidding Out for new and improved freight quotations and services by driving cost reduction via an Internal Bid Table Process.
• Maintain electronic job files and archiving system
• Continually improve and review all costs and negotiate with suppliers to lower rates
• Report KPIs on a monthly basis with particular attention to job margin and on time delivery
• Maintain and manage the approved vendor listing where appropriate - including vendor qualification
• Develop strong vendor relationships
• Maintain logistical services to all external suppliers ensuring containers are available as per manufacturing and shipping schedules, and space allocation is available on vessels
• Implementation of Customs related processes and procedures ensuring continual updating of change, with awareness sessions being provided to relevant individuals
• Implementation of Trade Compliance related processes and procedures ensuring continual updating of change, with awareness sessions being provided to relevant individuals
• File and maintain all import and export logs in order to withstand any query or scrutiny by Internal or External Financial Audits and Controls.
• Maintain company logs and trackers to provide instant visibility on all logistical movements to all relevant departments. (i.e. Sales, Customer Services & Projects, etc)
• Regularly conduct Procurement or Inventory and Inventory Count Support Duties as & when required.
• Liaise closely with our Workshop Staff to ensure prompt receipts and despatch of goods
• Any other reasonable departmental tasks as instructed by your Supervision and/or Line Management

QUALIFICATIONS

Essential:

• At least 5 years' experience in a logistics based role.
• Experienced in price negotiation, logistics and order planning.
• Demonstrate an ability to effectively utilise dedicated resources, and the ability to plan, control, and take responsibility for own work.
• Demonstrate competency in IT application tools, especially Outlook and Excel
• A good standard of secondary education

Preferred:

• Previous experience in a logistics position within a global oil service company.
• Previous experience of ERP Systems, (Epicor E10 familiarisation would be considered beneficial)
• Exposure and experience in the requirements for the occasional shipment of Dangerous Goods Cargo (e.g. Chemicals, Lithium Batteries, etc)
• DOT HazMat Employee Course

Additional Qualities:

• Problem solving approach and a 'get it right first time' attitude
• Commitment to continuous improvement in job scope
• Demonstrate good communication skills, along with an ability to work in a team environment, as well as an ability to work unsupervised and exercise initiative to resolve potential problems.
• Strong ability to perform well under pressure of a high and varied work load, tight deadlines and changing job priorities
• Attention to detail in all aspects of the job role and have a desire to build and maintain high level of professional relationships with clients.