Contract: Project Administrator / Calgary

The highly valued Oil and Gas client is seeking to add a Project Administrator to their project services team, on a long-term contract, located in Calgary, AB.

The Project Administrator will be reporting to the manager of Project Services, the Project Services Administrator is responsible for critical task execution, systems knowledge, and overall project support in order to successfully execute projects.The Project Services Administrator ideally will be technically proficient in all project systems and a superuser on behalf of the PEC team.

Principal Accountabilities

Accountability to Shareholders

1. Support the execution of capital projects considering project, technical, and business drivers
2. Adhere tothe Client's Project Delivery and Governance Lifecycle framework for managing projects
3. Proactively collaborate with key stakeholders: Project Management Office (PMO), Project Controls (PC), Supply Chain Management (SCM), Environmental Services Unit (ESU), and other stakeholders to support the smooth execution of projects and flow of deliverables and information

 Accountability to Employees

1. Understand, facilitate access to, provide input to, and lead the team on project systems (SAP, VIM workflow, PPM, SMART, SharePoint, DocuSign, Analysis for Office, etc.) as required
2. Support project teams with routine and standard administrative tasks

 Accountability to Customers

  1. Maintain up-to-date knowledge of project systems and the Client's internal processes.
 
Accountability to Communities

1. Work within mandate to ensure standards, policies, systems, and processes promote an organizational culture that ensures the safe, compliant and reliable design, construction and commissioning of new or expanded assets.
2. Work within mandate to ensure that correct technical information is provided to fulfill professional and corporate obligations to public safety and environmental protection.

 Principal Tasks

 Project Cost, Schedule & Progress

• Enter Purchase Requisitions and change orders in project systems (SAP) on behalf of Project Teams, including:
  • Review/confirmation of work performed with appropriate parties
  • Identification and rectification of discrepancies
  • Facilitating timely approvals
• Receive invoices/tickets/statements in SAP or Fiori Receiving application, as appropriate
• Steward the Ticket/Statement process, and ensure that the process continuously captures field costs in a timely and accurate manner that expedites approvals:
  • Roll out
  • Maintain
  • Provide training & guidance
• Process invoices in VIM workflow on behalf of Project Teams, including
  • Review/confirmation of correct costs, coding, and other pertinent items
  • Follow up with PMT and/or vendors as appropriate to expedite/validate/correct invoice submission and/or payment
• Analyze all purchase orders status, internal costs, and expenses to ensure accurate incurred & forecast costs are maintained
• Ensure that project payment & progress documentation complies with project and corporate requirements
• Estimate, communicate and maintain accurate and auditable records of project accruals,
• Collaborate closely with project controls to perform regular progress audits of large contracts

 Project Reporting

• Review & assess incoming contractor progress & forecasting reports
• Complete Project Services input into project and program reports:
  • Weekly project status report
  • Biweekly PEC Executive summary
  • Monthly project Status report
  • Monthly program status report
  • Other and ad-hoc reports, as required

 Other Project Support

• Assist Project Team with tracking of Spec Deviation Requests, as required
• Coordinate with SCM around all relevant material and equipment delivery schedule, progress payments, logistics, etc.
• Assist Project Team with preparation of PDGL documentation, including (but not limited to) PPM inputs and review and input to Gate deliverables, where required
• Assist Project Teams with Project closeout, including (but not limited to) closeout-related cross-functional and vendor coordination, PO closeout, and provision of closeout deliverables, where required