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Contract: Document Control Analyst / Calgary

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Location: Calgary

The client is seeking a Document Control Analyst (Senior) for a long-term contract located in Calgary, AB.  

  • Coordinates and supports Document Contacts, Document Owner Managers, Stakeholders and Business Approvers involved in the document change process for controlled documents.
  • Applies or ensures the correct usage of document templates and formatting.
  • Checks for completeness of change evaluation, and accuracy of document metadata.
  • Sustain communication with stakeholders in the system?to manage the flow of document management of change tasks.
  • Initiates changes to document ownership and reassignment of workflow tasks in the Document Library due to organizational changes
  • Monitoring inbox and handling, distributing and completing incoming communications and inquiries.
  • Ensures all Implementation tasks are completed prior to publishing.
  • Assists in identifying document dependencies and ensures dependencies are revised accordingly.
  • Acts as the point of contact for interaction and follow-up on issues raised by reviewer(s), approver(s) and/or Information Management.
  • Ensures timely preparation and notification for master data changes.
  • Indexing and archiving hardcopy and electronic records into the organization’s records repositories in accordance with procedures, standards and retention requirements.
  • Coordinate document language translations with service provider.
  • Ability to set priorities and multi-task in performing day-to-day tasks.
  • Highly adaptable, willingness to learn, a self-starter
  • Ability to follow established process and procedures
  • Ability to work independently and within a team environment
  • Demonstrates a high degree of attention to detail and data accuracy.
  • Demonstrate proficiency in Adobe Acrobat, Microsoft Windows, Word, Excel, PowerPoint and SharePoint.
  • Demonstrate practical skills in being very well organized and diligent.?
  • Strong interpersonal and customer service skills.
  • Intermediate proficiency with OpenText (navigation, advanced searches, collections)
  • Preference given to applicants fluent in speaking/reading/writing in French
  • Previous experience as a Document Controller is an asset

How to Apply

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