Travel Coordinator (6 month contract) / Australia

Working with a Major Teir 1 Oil & Gas Operator seeking a Travel Coordinator to join their team.
 
Title: Corporate Travel Coordinator
Duration: Initial 6 Months
Location: Perth CBD
Roster / Hours: 8 hour days, Monday to Friday
Department: Corporate Travel
Level: Intermediate / Senior
Start Date: ASAP (March 2024)
 
Primary Objective: To assist the coordination of the booking and management of Business Travel arrangements within our client's Perth office.                    
                                               
Responsibilities:

• Provide support to all Administrative Assistants and Travelers for Domestic & International Business travel arrangements for all staff/contractors, consultants according to our client's Business Travel Standard
• Manage all International travel for Inpats Home Leave and demobilisation and liaise with Global Mobility for all bookings
• Manage International business travel and ensure all information for visa requirements information are provided for countries visiting and transiting through
• Seek approvals for any changes to bookings that incur additional costs
• Ensure all hotels requested by travelers are HSE approved
• Liaise with Travel Management Company regarding accommodation requests and Non-Standard Travel
• Add/update information in our client's ISOS Travel Tracker System where required
• Complete weekly Travel Reports for Operations
• Provide Inpat Monthly Travel Report to Global Mobility
• Check daily ticketing report and ensure tickets are issued on due date
• Review invoices received from TMC and ensure all is correct
• Manage tickets in credit and ensure TMC are utilising credits towards new bookings
• Liaise and lodge errors with Concur Support Team for the Online Booking Tool
• Liaise with HSES to provide security briefing for international travel

 
Occupational Health and Safety:

• Conduct all activities in a safe and efficient manner in accordance with the company’s policies and procedures. Ensuring the welfare of personnel and the protection of assets and the environment at all times.

 
Team Work:

• Provide Travel support to all Administrative Assistants and Travelers with self booking
• Assist all staff in the completion of the online RFT process
• Provide support to Expense Team, Travelers and Administrative Assistants with Invoice enquiries
• Provide support to teams when reports are required in the event of an emergency

 
Qualifications:

• Travel and Tourism Cert lll (or Global Equivalent)

 
Skills and Experience:

• At least 5 years Previous Experience in a corporate Travel position
• Knowledge and experience in International travel routing and airfares
• Knowledge and experience of Online Booking Tools
• Good Computer skills
• Good knowledge of Airline seat allocation process