Contract: Project Admin Support / Singapore

Your role

The major Oil & Energy client is looking for a Project Admin Support who will be accountable for providing direct administrative support for the Project Manager and the Project team, as well as oversee the project’s Electronic Document Management System (EDMS). The Project Admin Support shall be responsible for ensuring the Document Management System is operationalised according to the Information Management Plan and Document Control Procedure.

• Assist with and oversee the implementation of Data/Document Control, and work processes as per the Information Management Plan. Ensures Data/Document Management consistency for the project
• Liaise with and manage the document controller and Information Management Lead for periodic progress updates
• Oversee the tracking and issuance of key project deliverables
• Provide the final step of quality control of deliverables prior to issue as final or return to asset custodian
• Manage the control of Project Correspondence from/to contractors or vendors
• Perform the function of administrator in Project’s EDMS
• Provide secretarial duties including scheduling of meetings, minutes taking, arranging for security clearance for staff and visitors, arrange business travel logistics, support project teams’ claims submissions and billings
• Manage and track On-boarding / Off boarding of project team and contractor(s), e.g., seating, locker, issue of security pass, arrange necessary induction courses etc.
• Maintain a list of office asset inventory e.g., issued IT devices, grid phones, walkie talkies, Personal Protection Equipment (PPE) etc.
• Responsible for procurement of all office supplies e.g., office equipment, stationery, pantry supplies, printing services, PPE etc.
• Responsible for the general housekeeping and hygiene of the office area.
• Liaise with Real Estate team as necessary for office facilities related issue.
• Manage all coordination internally and with vendors/contractors for miscellaneous administrative works

 
You are what we are looking for if you:

• Have miimum GCE ‘O’, ‘A’ Levels, Diploma or equivalent
• Have at least 5 years of experience in similar role, preferably in in oil & gas and petrochemical industry 
• Have good knowledge of MS Office applications
• Have a valid work authorization in Singapore that does not require sponsorship, are based in Singapore, and available within short notice due to time and travel (Covid-19) constraints