Contract: Bid Coordinator / England

Bid Coordinator 

6 months contract role, working remotley or from St Neots office (hybrid working accepted also).

Role Overview

To manage bid/proposals content and produce high quality tenders for the oil and Gas/Energy Industry, collaborating with the front-line sales function and technical advisory

Main Responsibilities

• Supporting the field Sales team and generating proposals for the Consulting, services and solutions parts of the business, that support the sales strategy for that opportunity.
• Compiling or generating bid content on an individual bid/proposal basis e.g. executive summaries, customer business needs/requirements
• Collaborating with the Tender Manager, Commercial Manager and engaging with financial and legal teams for support as required
• Collating numerical bid content/estimates and generating Cost Models
• Presentation of Cost Models to Sales and Operations
• Supporting Review process to gain Sales and Operational approval in order to submit bids by the due date
• Requesting Approval to Issue through the Sales and Tenders Approval Tool and issuing the bid to the client (or via sales responsible)
• Organising hard copies of tenders when required, including binding, packaging and delivery
• Continuing to improve the standard and quality of bids
• Updating templates and word banks as directed by the Tender Manager

Qualifications and Skills

Essential:

• Capable of coordinating the bid activity and inputs from a virtual cross-business team of individuals which changes on each tender requirement
• Capable of planning scopes of work
• Ability to work under pressure to tight timescales
• Proficient in the Microsoft Office Suite, with a strong focus on Microsoft Word and Excel.
• A reasonable understanding of Quality and IT systems or capability to assimilate these systems, including IMS, Salesforce and SharePoint

Desirable:

• Awareness/understanding of the Energy Industries services would be an advantage.
• Experience of handling financial data / understanding of cost models
• Experience of commercial tendering
• An ability to handle and process large amounts of spreadsheet data
• Proficiency in low-level programming or scripting to automate workload, including the processing of document and numbers from customers or suppliers.