Document Controller / France

A major actor in renewable energies, is looking for a Document Controller who will be responsible for managing all types of documented information related to project activities, Service holder will be part of the Document Control Cell as a Document Controller for different projects all our client's branches.

ACTIVITIES
            
The tasks to be done are : 

• Manage all documents produced and exchanged with Contractors, vendors, or project teams. 
• Verify, prepare, and update documentation management procedures.
• Do the coordination with Contractor Document Controller and with Vendors when required.
• Ensure quality control of received documents and prepares the distribution matrix.
• Follow up of reviews and support Project management for their follow up and KPI related to project progress.
• Ensure the quality of the data present in the document management system and the proper application of the procedures by the Company and Contractor.
• Support the Doc Control « Metier » in relation with the EDMS tool (New Prodom) and the OT methodology.
• Be the key user support (first level support) to New Prodom users. 
• Embark the new users to the system, for Company or Contractor. 
• Give system support for key users for other system modules (technical Query, CDR, Interface, Quality Management, RISK….) 
• Do the coordination with the Prodom Group and the system publisher for incident management, functional and technical support, training.
• Provide reports and performance indicators relating to the documentary activity.

 
CONTEXT & ENVIRONMENT
The Service Holder will report to OT/TL/PJC/PA EDMS Officer and exchanges with any New Prodom domain coordinator (OT/TL/DT) to answer new projects business needs.  
Is part of the Doc Control Cell managed by OT/TL/PJC/PA and supports all projects who need document controllers part time to implement their Electronic Document Management System. 
 
Reports to each Project Manager and works with the Project Control Managers and Engineering Managers for all the topics related to review and documentation follow up and all technical team involve in Project. 
Has all access and roles to be able to replace other document controllers of the document control cell in their daily tasks during vacation or absence if required.
 
DURATION / LOCATION
 
-    Starting date: 15/06/2024        
-    Duration: 12 months          
-    Renewable: Yes        
-    Location: Paris and Le Havre (missions)
-    Status: 4 days presential + possibility of 1 day in remote  

 
 
QUALIFICATIONS & EXPERIENCE REQUIRED
-    Qualification: Minimum 5 years of experience as a Document Controller in industrial projects      
-    Languages: English and French mandatory
-    Professional Experience: Doc control
-    Experience within project: Knowledge of multiple document management systems and, ideally, PIMS/New Prodom
                                           
 OTHER OBSERVATIONS
 
•   Ability to collaborate with different departments in interface with the function, and different working sites. 
•   Rigor, ability to manage multiple tasks and prioritize them, 
•   Autonomy, pragmatic approach, team spirit.