Document Controller III / United States

MAIN FUNCTIONS Coordinate between the
Project Team (PT) and Operations to define the
documentation and information to be handed over to
support operations planning, start-up preparations,
and ultimate operations, including formats and
characteristics of the information management
systems and tools. Develop Documents For
Operations (DFO) Strategy; interfacing with
stakeholders on requirements and delivery. Ensure
Contractor and Supplier documentation and
information deliverables meet contract requirements
for handover to Operations. TASKS AND
RESPONSIBILITIES • Coordinate communications
and efforts between the PT and Operations to plan
and execute Documents for Operations schedule and
processes to meet Company Specifications • Ensure
Company requirements for DFO are understood by
the PT and its Contractors and Suppliers • Interface
with Project Team members to support identification
of start-up, integrity critical and ready for Operations
deliverables • Plan and conduct DFO workshops,
refresher training sessions and roll DFO expectations
and requirements to PT and its Contractors as
necessary • Provide guidance, and Facilitate
resolution of DFO queries and deviations • Monitor
the PT progress of the review of DFO deliverables,
turnover from the contractor to the PT, and handover
to operations, report the status of DFO review to
handover cycle for tracking purposes • Identify Gaps
and provide resolutions. Report deficiencies to
Information Management Lead • Transmit Early
Deliverable / Final Deliverable information packages
to Operations • Proactively bring to the attention of
the Project Information Management Lead any issues
that could potentially impact final documentation
quality, cost or schedule • Determine the frequency
and perform DFO internal audits within the PT andexternal audits of Contractor and Sub-Contractor
teams, and ensure resolution of issues raised • Ensure
adequate performance measurements are
implemented to support DFO progress and reporting.
• Ensure all final DFO drawings, documents, and
their associated attributes are progressively loaded
into Company Electronic Document Management
System (EDMS) (UDocs) SKILLS AND
QUALIFICATIONS • Bachelor’s degree in
technical or engineering disciplines desired •
Experience in areas of operations and/or project
technical support, including working experience with
document management, and IT systems and tools •
Expert level proficiency in Information Management
skill area • Understanding of information and
documentation needs and uses in operating oil and
gas facilities • Experience in a Production, Refining
or Chemicals operations technical support
organization • Strong skills for communicating and
interacting with teams. Ability to influence outcomes
to meet specified requirements without direct
authority over the teams responsible to produce the
deliverable